OUR COVID-19 VACCINATION POLICY
If your trip starts before September 1, 2023, you must be fully vaccinated against COVID-19.
From September 1, 2023, onward, AdventureWomen will not require proof of vaccination against COVID-19. This policy excludes trips to Antarctica, Indonesia, and any country where vaccination remains a requirement. Some countries still require proof of a negative test prior to entry, and our team at AdventureWomen will notify you directly in the event this applies to your travels. We ask that you also check travel and entry requirements carefully.
For other COVID-19 updates, please refer to our Traveling Safely with Us page.
NON-REFUNDABLE AND NON-TRANSFERABLE DEPOSITS
There is a trip-specific per person deposit needed to reserve a space on a trip. The deposit can be made by personal check, Visa, or MasterCard credit cards. All deposits are fully non-refundable and non-transferable. In the event a trip participant needs to cancel their trip, cancellations fees will be assessed as outlined below under Cancellation Policy. Deposit monies are paid to hotels and other vendors on behalf of the trip participant in order to reserve a space on the trip. Trip extensions or extra services require an additional deposit.
FINAL PAYMENT TERMS
Trip participant will be invoiced upon making a reservation and full payment is due in our Watertown office no later than 90 days prior to the departure. Payment is accepted as follows: 1) U.S. Dollar check posted to our U.S. office (include booking number on the check); 2) Wire Transfer, electronic funds transfer or ACH to our account (please contact your Trip Manager for account information). Please include the booking number with the check or transfer.
Notification of cancellation must be made in writing to AdventureWomen, LLC (fax will be accepted). At the time we receive the cancellation, the following cancellation fees will apply. If at the time of cancellation, trip participant has already made their final payment, the following penalties will apply based on date of cancellation and number of days prior to departure:
If you cancel 91 days or more before departure: Initial per person deposit is non-refundable and non-transferable
90 to 61 days before departure: 50% of the package price is non-refundable and non-transferable
60 days or less before departure: 100% of the package price is non-refundable and non-transferable
Please note that no refunds will be given for unused meals, hotel rooms, airport transfers, or other unused tour features for any reason whatsoever. AdventureWomen, LLC reserves the right to increase the tour price in the event of cost increases due to changes in airfares, currency fluctuations, or fuel charges up to the time of final payment, except for increased government taxes, such as park fees, which can be passed on at any time. AdventureWomen, LLC reserves the right to alter the tour without notice. If a trip has to be cancelled due to low enrollment, AdventureWomen will refund the deposit or transfer the deposit to a future trip. Should a trip be cancelled due to circumstances beyond AdventureWomen’s control, AdventureWomen will transfer amounts we recover from suppliers of services to a future trip. If trip participant declines this transfer, all or a portion of the deposit may be kept as an administrative fee. AdventureWomen, LLC is not responsible for expenses incurred by trip particpants in preparing for the trip (e.g. non-refundable advance purchase air tickets, visa fees, equipment, etc.) or for any necessary additional travel arrangements pre or post tour. Accommodations are subject to change. AdventureWomen strongly recommends trip cancellation insurance.
RELEASE OF LIABILITY AND ASSUMPTION OF ALL RISK. AdventureWomen, LLC., its employees, shareholders, officers and directors (collectively, AdventureWomen, LLC) does not own or operate any entity which is to, or does, provide goods or services for any trip including, for example, accommodations, air or other transportation companies, food service providers, equipment suppliers, etc. Some such goods or services, however, may be provided by in-country entities which are affiliated with AdventureWomen, LLC. AdventureWomen, LLC is not liable for any negligent or willful act or failure to act of any such person, or of any other third party.
Trip participant is voluntarily participating in this trip with the knowledge of the numerous risks and dangers involved including but not limited to risks of physical exertion for which trip participant is not prepared; forces of nature; transportation failures whether by plane, train, auto, boat, canoe, kayak, bicycle, ski, horseback or other animal, by foot, or by any other conveyance; consumption of alcoholic beverages; risks associated with food or impure water; risks associated with food allergies and/or medical conditions including, without limitation, the failure of any supplier to adhere to trip participant’s dietary, medical or allergy related protocols; government actions; civil unrest; terrorism or the threat thereof; criminal activity; dangers associated with or bites from animals, pests or insects; breakdown or faulty maintenance of equipment; high altitude; accident or illness without access to means of rapid evacuation or availability of medical supplies or services; the adequacy of medical attention if and when provided; epidemics or the threat thereof; and stolen, lost, or misplaced luggage or property. In addition, trip participant accepts all risk of and release AdventureWomen, LLC from its own negligent conduct. Trip participant acknowledges that the enjoyment and excitement of travel is derived in part from the inherent risks incurred by travel and activity beyond the accepted safety of life at home or work and that these risks contribute to such enjoyment and excitement, being a reason for trip participant’s participation. Trip participant hereby agrees to be responsible for her own welfare and accept any and all risks of delay, unanticipated events, inconvenience, illness, injury, emotional trauma or death.
Trip participant acknowledges that the cost of all AdventureWomen, LLC trips is based upon trip participants executing this Release of Liability, Assumption of All Risk, and Arbitration Agreement. Therefore, as lawful consideration for being permitted to participate on such trip(s), trip participant hereby releases and discharges forever AdventureWomen, LLC from and against any and all liability arising from her participation in the trip. Trip participant agrees that the release shall be legally binding upon her personally, all members of her family and all minors traveling with her, she and her heirs, successors, assigns, and legal representatives, it being the trip participant’s intention fully to assume all the risks associated with this trip and to release AdventureWomen, LLC from any and all liabilities to the maximum extent permitted by law.
AdventureWomen, LLC will attempt to adhere to the itinerary as much as possible. However, certain conditions (political, climatic, environmental, cultural, etc.) may necessitate changes in the itinerary. AdventureWomen, LLC reserves the right to alter any itinerary at any time for such reasons or for safety or the convenience of participants. We will attempt to notify participants of changes as far in advance as possible. Costs incurred by such changes will be the responsibility of the participant. Both the State Department and the Centers for Disease Control publish and update country-specific information for travelers. We strongly recommend that you review them. They can be found at https://travel.state.gov/content/passports/en/alertswarnings.html and https://wwwnc.cdc.gov/travel/notices
Client agrees that AdventureWomen, LLC reserves the right to take photographs or film records of any of its trips. In addition, AdventureWomen, LLC may utilize photographs or film records submitted by other trip participants or by third-parties. In all cases, trip participant agrees that AdventureWomen, LLC may use any such photographs or film records for its own promotional and/or commercial purposes including licensing of same to third-parties, all without any remuneration to the trip participant. Trip participant hereby assigns all right, title, and interest she may have in or through any and all media in which her name or likeness may be used by AdventureWomen, LLC to it. AdventureWomen, LLC, from time to time, runs photography and video contests in which trip participants may submit photographs/videos to AdventureWomen, LLC. Apart from any such contest, trip participant may submit photographs/videos to AdventureWomen, LLC. Trip participant represents and warrant that the photograph(s)/video I submit is their own work and does not infringe on the copyright, privacy or other rights of any individual or entity. I agree to indemnifies AdventureWomen, LLC for all damages resulting from any breach of this provision. All photographs/film records including video submitted to AdventureWomen, LLC will become the property of AdventureWomen, LLC. By submitting a photograph/film record to AdventureWomen, LLC trip participant is giving AdventureWomen, LLC rights to that photograph/film record for whatever use it wishes to make thereof. No photographs will be returned.
HEALTH RISKS. Medical services or facilities may not be readily available or accessible during all or part of the trip. No doctors or other health care providers accompany the group and trip participant agrees to assume all risks associated with illness, death, injury or altitude sickness as well as the lack of appropriate and timely medical attention.
MEDICAL PROXY. Trip participant hereby gives AdventureWomen, LLC and the third party contractors permission to attempt to arrange emergency medical treatment for herself and agrees to hold AdventureWomen, LLC harmless for the provision, non-provision, or negligent provision of such services.
BINDING ARBITRATION. Trip participant agrees that any dispute concerning, relating or referring to this Agreement, the brochure or any other literature concerning her trip, or the trip itself, shall be resolved exclusively by binding arbitration pursuant to the Federal Arbitration Act, 9 U.S.C. §§1-16, pursuant to the Comprehensive Arbitration Rules & Procedures of the Judicial Arbitration and Mediation Services, Inc. (JAMS). Such proceedings will be governed by substantive (but not procedural) Massachusetts law and will take place in Boston, Massachusetts. The arbitrator and not any federal, state, or local court or agency shall have exclusive authority to resolve any dispute relating to the interpretation, applicability, enforceability, conscionability, or formation of this contract, including but not limited to any claim that all or any part of this contract is void or voidable.